The pilot phase of the OncoBox Lung begins. A beta version of the OncoBox Lung, which can be used by selected pilot centers, has been published today. If you are interested in participating in the pilot phase, please contact us. The requirement for a participation is a tumor documentation system with a completed 1st verification step (see systems with a light green tick in the “Verified Systems” tab). The beta version of OncoBox Lung includes an overall view, to-do list and case list. It also includes the calculation of the basic data and the indicator sheet for DKG certification (audit year 2024). An export of the DKG data sheet is also implemented. In the OncoBox Lung, it will be possible to document and save all reasons/causes and action taken/planned and non-calculable indicators. Note: The matrix is not yet part of the beta version and will be published in a later version.

An updated specification, including all current calculations by OncoBox (audit year 2024), can be downloaded.

Application
OncoBox Lung 2.0.0-beta

Specification
OncoBox Lung specification audit year 2024

The OncoBox Prostate update has corrected a bug in the calculation of indicator 17. In addition, the English data sheet is now also available in the OncoBox.

In the OncoBox Breast, a bug in the calculation of indicator 4 has been fixed. The English data sheet is now available in the OncoBox Breast as well.

The new OncoBox Prostate version O1.2.2 must be used for all audits of prostate cancer centers in 2024. For the optional use of the OncoBox in audits of DKG-certified breast cancer centers, the OncoBox Breast version L1.1.2 must be used.

Application
OncoBox Brust L1.1.2
OncoBox Prostata O1.2.2

Specification
OncoBox Brust Spezifikation L1.1.2
OncoBox Prostata Spezifikation O1.2.2

Due to adjustments to the data sheet (Excel) for the upcoming audit year 2024, changes to the specification and OncoBox are necessary. The new version of the OncoBox Prostate (O1.2.1) is now available. The changes in the data sheet are already shown on the OnkoZert-Website and will not be published here again.

In the table of contents of the OncoBox specification, all changed table sheets are highlighted in color. In the table below you can check to what extent something has changed in the documentation practice or export.

Application
OncoBox Prostata O1.2.1

Specification
OncoBox Prostata Spezifikation O1.2.1

Due to the adjustments to the data sheets (EXCEL) for the upcoming audit year 2024, changes to the specifications and OncoBoxes are necessary. The new versions of the OncoBox Breast (L1.1.1) and OncoBox Colorectal (N1.1.1) are already available. The changes in the data sheets for breast and colorectal are already shown on the OnkoZert-Website and will not be published here again. In the table of contents of the OncoBox specifications, all changed table sheets are highlighted in color. In the table below you can check to what extent something has changed in the documentation practice or export.

The new version of the OncoBox Prostate (O1.1.1) for the audit year 2024 is expected to be published in January, as the legislature has decided to make last-minute additions to the data sheet. The changes and additions to the prostate data sheet can also be viewed on the OnkoZert-Website. We will inform you on this website as soon as the OncoBox Prostate version for the audit year 2024 is available for installation.

Please note that our office will be closed between 21.12.23 and 06.01.24.

Application
OncoBox Brust L1.1.1
OncoBox Darm N1.1.1

Specification
OncoBox Brust Spezifikation L1.1.1
OncoBox Darm Spezifikation N1.1.1

As part of the verification process of the tumour documentation systems to the new OncoBox Lung, a beta version with partial functions is now available for the developers. The release of this version is intended exclusively for tumour documentation system developers for technical testing of their interface and not yet for use by lung cancer centers. The application can be downloaded from the "For developers" menu (tab "Lung"). The Excel-specification has also been expanded to include further relevant spreadsheets.

During the development of OncoBox Lung, it became apparent that locating the follow-up section at patient level is problematic. It was therefore necessary to restructure the system so that the follow-up is transmitted at case level and not at patient level. The adapted files (specification, xsd-schema, sample patient data sets) can be downloaded from the "For Developer" menu. Please note that the updated specification contains further 'minor' changes, which are marked in yellow/red:

• Field "Therapies distant metastases": removal of the value "Antibody therapy (AK)"
• The selection field "Name of study" has been renamed "Name of study (selection)" to ensure differentiation from the free text field "Name of study". This is merely a change in the specification; the xsd schema remains unchanged in this respect.
• The terminology of the histology codes ("Histologie Codes" spreadsheet in the specification) has been partially adapted. Furthermore, code 8013/3 was listed twice in the previous version. This has been corrected.

As part of the development and piloting of the OncoBox Lung, the following is the publication of the sample patient records that will be used for the 1st verification step in the tumor documentation manufacturer verification process. The 1st verification step for the tumor documentation manufacturers requires that the example patient records are correctly documented in the tumor documentation system and exported in the form of an XML file. A review/assessment of the XML export file is done by OnkoZert. Tumor documentation manufacturers with 1st verification step in progress are marked with a yellow tick under "Verified systems" in the "Lung" column. Tumor documentation systems with successfully completed 1st verification step are marked with a light green tick. After completion of the 2nd verification step, which involves the generation of the lung data sheet from a pilot center via the OncoBox, the tumor documentation system will be marked with a green check mark, analogous to the existing OncoBoxes.

Compared to the last published data field specification version of 22.12.2022, some corrections/additions in the data fields, XML names and explanatory texts were also necessary. These few changes are colored yellow in the data field specification and marked with red text. This also results in a modified XSD schema.

Specification
Spezifikation OncoBox Lunge

XML Schema Definition
XSD-Schema Zertifizierung-XML

OncoBox Compare is a tool for the direct electronic comparison of data from the cancer registry and a centre based on the OncoBox "Prostate". The aim of the comparison of the data is to determine the degree of conformity and the quality and, in the case of differences, to address the causes of the deficits if necessary. The system was tested in a joint project of OnkoZert and the Cancer Registry of Rhineland-Palatinate in cooperation with two Prostate Cancer Centres from Rhineland-Palatinate. One result of the project was that the conformity of the patient collectives and data fields could be significantly increased. The project was presented at the §65c platform meeting on 22.03.2023 as well as at the DVDM focus on 20.04.2023.

The project is now to be extended to further §65c cancer registries and to further Prostate Cancer Centres. So far, four more cancer registries have registered for the "OncoBox Compare". On 04.10.2023 (3 p.m.), a web telco will take place in which the project will be presented once again in principle. Further expressions of interest will then be accepted until 31.10.2023.

To register for the web telco, please send an informal email to:

Philipp Kachel (CIO Cancer Registry RLP; kachel@krebsregister-rlp.de) or Sebastian Dieng (OnkoZert / ClarData; s.dieng@onkozert.de

Due to the new PCO subproject MID-EPIC-D and the PRO-P study, changes to the specification and the OncoBox became necessary. For PCO study centers, the OncoBox version N1.2.1 now includes the 2-year survey (overall view and patient profile). For PRO-P study centers, the study patient selection and export functionality for forwarding study-relevant data to the PRO-P-Doc study documentation system has been implemented.

The changes only affect PCO and PRO-P study centers. It is not mandatory to use this version for the 2023 audits (N1.1.1 is also fine).

Application
OncoBox Prostata N1.2.1

Specification
OncoBox Prostata Spezifikation N1.2.1

This update fixes a bug in the representation of the matrix colon and matrix rectum. A new installation of the application is mandatory for all colorectal cancer centers.

The use of the new OncoBox version M1.1.2 is required for all audits from 01.06.2023.

Application
OncoBox Darm M1.1.2

Minor changes to the data field specification for OncoBox Lunge were already published on 09/08/2022. Due to further feedback, new requirements and technical restructuring, additional minor changes to the data field specification were now necessary. The changes have been implemented in this update to the specification (highlighted in yellow with red font). One restructuring that has been made is that the specific fields for the DigiNet study (first name, last name, date of birth, health insurance number) are no longer transmitted to OncoBox via the certification XML, but via a separate DigiNet XML (data field specification DigiNet XML is included in specification OncoBox Lung as a separate spreadsheet).

The XSD schema of the certification XML has also been adapted due to the changes in the data field specification, as well as the XML template and the guideline. No further changes to the data field specification are planned for the time being. The current version of the data field specification will be used to define the basic data and indicator calculations of OncoBox. To this end, we will release an update to the OncoBox Lung specification in the new year that will include these calculations.

The current version of the OncoBox Lung specification and the other files can be downloaded below:

Spezifikation OncoBox Lunge
XSD-Schema Zertifizierung-XML
XML-Template Zertifizierungs-XML
XSD-Schema DigiNet-XML
XML-Template DigiNet-XML
Leitfaden zur Schnittstelle

Due to changes in the data sheets (EXCEL) for the upcoming audit year 2023, we have made necessary adjustments to the specifications of the OncoBoxes. Changes in the data sheets which have previously been published on the OnkoZert-Website will not be published again. We would like to remind the users of the “OncoBox Prostate” and the PCO study centres to note once again that since version M1.1.1 (audit year 2022) it is possible to send surgeon pseudonyms via two additional XML tags (optional). Furthermore, we would like to point out to the users of OncoBox Breast that .NET Framework 4.8 is now also required, as it is for Prostate and Colorectal.

In the table of contents of the specification, all changed table sheets have been colour coded. In the table below you can check to what extent something has been changed in the documentation practice or in the export:

Application
OncoBox Brust K2.1.1
OncoBox Darm M1.1.1
OncoBox Prostata N1.1.1

Specification
OncoBox Brust Spezifikation K2.1.1
OncoBox Darm Spezifikation M1.1.1
OncoBox Prostata Spezifikation N1.1.1

On July 1st 2022, the first draft of the data field specification for the OncoBox Lung was published here. We have already received some feedback (mainly of a textual nature) from the tumour documentation software developers, which we have implemented in this small update of the specification (marked in yellow with red font). In addition, the XSD schema has been finalised. These files, a sample XML patient and the XML interface guide can be downloaded below.

Specification
Datenfeldspezifikation OncoBox Lunge
XSD-Schema
XML-Beispielpatient
XML-Template
Leitfaden zur Schnittstelle

As already announced at the end of 2021, an OncoBox Lung is currently being developed as part of the DigiNet project. The first draft for a data field specification is now available. Based on this data field specification, the pilot for the OncoBox Lung will be developed and the test and validation environment will be created. TDS manufacturers who have not yet expressed their interest in participating in the OncoBox Lung pilot can still register with OnkoZert for participation until 01.08.2022.

Specification
XML-Spezifikation OncoBox Lunge

For both OncoBox Breast and Prostate, we published updates including smaller changes which are only relevant for non-German speaking centres (generation of data sheet in English) and PCO study centres (pT0 after complete removal of tumour during biopsy is now a conspicuity only; EXCEL export 1 year patient monitor).

For the audits in 2022, you are not obliged to use these versions (Breast K1.1.2 and Prostate M1.1.1 will be also accepted).

Application
OncoBox Brust K1.1.3
OncoBox Prostata M1.2.1

Specification
OncoBox Brust Spezifikation K1.1.3
OncoBox Prostata Spezifikation M1.2.1

Due to changes in the data sheets (EXCEL) for the audit year 2021, we made necessary adaptions to the specification an the OncoBoxes. Changes in the data sheets which have been already shown on  OnkoZert-Website are not displayed again, as there is neither an impact on documentation praxis nor the export interface. In order to give the PCO centres the possibility to transmit also surgeons‘ pseudonyms, you can add two tags (optional) in OncoBox Prostate.

In the following table you can find to what extent something has changed in the documentation practice or in the export:

Application
OncoBox Brust K1.1.2
OncoBox Darm L1.1.1
OncoBox Prostata M1.1.1

Specification
OncoBox Brust Spezifikation K1.1.2
OncoBox Darm Spezifikation L1.1.1
OncoBox Prostata Spezifikation M1.1.1

In the framework of DigiNet (project funded by the Innovation fund), the OncoBox Lung will be developed in the upcoming years. Here, too, we are working on a first draft of the field specification. In the first step, the OncoBox Lung will be primarily used in the lung cancer centres who take also part in „DigiNet“. Tumor documentation developers who provide services to DigiNet centres will be contacted separately. If a tumour documentation developer would like to take part at the pilot project independant of DigiNet, can also utter its interest. (Luis Pauler: l.pauler (at) onkozert.de).

The current OncoBox Colorectal was developed in 2021. Since then, only adaptions had been made. This approach came up more and more often against technological limits. Further, functional developements had been put on hold (limitation on primary cases, lack of multilinguality). Therefore, the German Cancer Society and OnkoZert have decided to deploy a new OncoBox colorectal. Right now, we are working on a first draft of the field specification. For 2022, we plan first pilots. A wide distribution of the OncoBox is planned for the year 2023. Tumour documentation developers who would like to take part actively in the framework of the pilot project OncoBox Colorectal 2.0, are invited to utter their interest. (Luis Pauler: l.pauler (at) onkozert.de).

With this update, PCO study centers can now use the 1-year patient monitor. This enables the comparison of pre- and post-therapeutic survey results and thus offers prompt feedback after the post-therapeutic feedback from the patient in order to derive consequences for further treatment or to initiate internal learning processes. It is not mandatory to use this version for the audits in 2021.

Application
OncoBox Prostata L1.1.3

Specification
OncoBox Prostata Spezifikation L1.1.3

This update fixes a bug concerning total and single dose in Gray (dots instead of commas were not allowed). If the bug produces a docu deficit while importing the XML file into the OncoBox, you should use the new version.

Application
OncoBox Prostata L1.1.2

Specification
OncoBox Prostata Spezifikation L1.1.2

Due to changes in the data sheets (EXCEL) for the audit year 2021, we made necessary adaptions to the specification an the OncoBoxes. Changes in the data sheets which have been already shown on OnkoZert-Website are not displayed again, as there is neither an impact on documentation praxis nor the export interface. Please consider that OncoBox Colorectal allows new values in the data field <Grading> (Export of pretherapeutial Grading after neoadjuvant treatment now possible).

In the following table you can check, to which degree the documentation praxis or the export respectively has changed:

Application
OncoBox Brust K1.1.1
OncoBox Darm K1.1.1
OncoBox Prostata L1.1.1

Specification
OncoBox Brust Spezifikation K1.1.1
OncoBox Darm Spezifikation K1.1.1
OncoBox Prostata Spezifikation L1.1.1

This update fixes a few smaller bugs. Further, the OncoBox can now generate a data sheet in English. Neither for generating the certification relevant data sheet nor for generating PCO’s study data set an update is necessary.

Application
OncoBox Prostata K1.1.2

Specification
OncoBox Prostata Spezifikation K1.1.2

This update fixes a few smaller bugs and a mistake in calculating indicator no. 4. Further, the OncoBox can now generate a data sheet in English.

Application
OncoBox Brust J1.1.2

Specification
OncoBox Brust Spezifikation J1.1.2

This update fixes a bug in calculating nominator of indicator no. 29. Further, a new histology code (8140/6) was added to the list of valid histology codes.

Application
OncoBox Darm J1.1.2

Specification
OncoBox Darm Spezifikation J1.1.2

Due to changes in the data sheets (EXCEL) fort he audit year 2020, we made necessary adaptions to the specification an the OncoBoxes. Changes in the data sheets which have been already shown on https://www.onkozert.de/2019/05/16/aenderungen-auditvorlagen-auditjahr-2020/ , are not displayed again, as there is neither an impact on documentation praxis nor the export interface. Please beware that for breast a detailled documentation of the gender (analog to „Einheitlicher Onkologischer Basisdatensatz) is necessary.

In the following table you can check, to which degree the documentation praxis or the export respectively has changed:

Application
OncoBox Brust J1.1.1
OncoBox Darm J1.1.1
OncoBox Prostata K1.1.1

Specification
OncoBox Brust Spezifikation J1.1.1
OncoBox Darm Spezifikation J1.1.1
OncoBox Prostata Spezifikation K1.1.1

For the next data transfer in the framework of the PCO study in 2020, requirements on the quality of the data sets were increased on the basis of the global data coordination centre’s feedback. For that reasons, we have changed some conspicuities into documentation deficits. We recommend Prostate Cancer Centres which take part at the PCO study to use this version as he new logic applies to all study patients from the past, too. The new documentation deficits are shown in the document below “Neue Dokumentationsdefizite”.

Please beware that this is not the OncoBox version for the audit year 2020.

Application
OncoBox Prostata J1-1.5
Beschreibung des Updates J1-1.5 (Neue Dokumentationsdefizite)

Specification
OncoBox Prostata Spezifikation J1-1.5

This update fixes a bug which occurs at the datasheet (sheet “PCO-Teilnahmequote”). The calculations of the cut-off date is also changed. PCO-Centres have to use this version of the OncoBox to generate the datasheet. For the up-do-date data transfer period, a new installation is not necessary.

Application
OncoBox Prostata J1-1.4

Specification
OncoBox Prostata Spezifikation J1-1.4

Changes in the OncoBox were triggered by a global meeting of PCO data managers at the beginning of March in Los Angeles. For this version, we have implemented as far as possible the new requirements to data quality which were presented in LA.
Along with this version, you will find following changes:

• Differentiation between references on data quality (=conspicuities) and obligatory adjustment requirements (=documentation deficit).
• Automatized display of the analytical protocol which enables the centres to check the data set before sending it to OnkoZert.

We recommend to Prostate Cancer Centres which take part at the PCO study use this new version.

Application
OncoBox Prostata J1-1.3
Beschreibung des Updates J1-1.3

Specification
OncoBox Prostata Spezifikation J1-1.3

This update fixes a bug which occurs at the datasheet (indicator 20, data quality). There are no changes at the calculations of the OncoBox. Centres have to use this version of the OncoBox Breast to generate the datasheet.

Application
OncoBox Brust I2-1.2

Specification
OncoBox Brust Spezifikation I2-1.2

This update fixes a bug which occurs while exporting the datasheet, specifically the table for PCO centres. There are no changes at the calculations of the OncoBox. Prostate cancer centres participating in the PCO study must use this version of the OncoBox Prostate to generate the datasheet.

Application
OncoBox Prostata J1-1.2

Specification
OncoBox Prostata Spezifikation J1-1.2

This update fixes following bugs. For the calculation of transanal full-thickness resections, the second place after the comma is also allowed. Further, a conceptual failure in quality indicator no. 29 (R local, not R total, is decisive for the diagnostic report’s completeness. Finally, there was an uncertainty in exporting the EDIUM study patients. Thanks for the quick feedback. This allowed us to develop this update quickly.

Application
OncoBox Darm I1-1.2

Specification
OncoBox Darm Spezifikation I1-1.2

Due to adaptions in the data sheet (EXCEL file) for the audit year 2018 we had to change OncoBox Colorectal. As the XML schemes have not changed, software developers do not have to adapt the interface between their tumour documentation system and the OncoBoxes. Out of the new, optional quality indicators (10, 24b, 24c, 25a, 25c, 27, 29), only no. 29 will be calculated by the OncoBox.

Further, we added additional functionalities which are necessary to manage the EDIUM study. If you import both the XML file from your tumour documentation systems (medical record) and the XML file from www.edium-studie.de (survey data), you will find additional reports in the new menu “EDIUM” (pre- and posttherapeutical return rate). In the export for the certification relevant data you will find the new spreadsheet “EDIUM-Teilnahmequote” (pretherapeutical return rate on a quarterly level). We will give more information on these new exports to EDIUM study centres separately.

Centres which do not take part at the EDIUM study, import the XML file from their tumour documentation system only and leave out importing survey data.

Application
OncoBox Darm I1-1.1

Specification
OncoBox Darm Spezifikation I1-1.1

Due to adaptions in the data sheet (EXCEL file) for the audit year 2019 we had to change OncoBox Breast and Prostate. As the XML schemes have not changed, software developers do not have to adapt the interface between their tumour documentation system and the OncoBoxes. The applications for the audit year 2019 are published below, too.

Due TNGR’s (formerly known as PCO study) global data coordination centre’s feedback, we have added some plausibility checks (conspicuities). Please take into account that the corrections of these conspicituties is mandatory for a successful transfer of study data.

Applications
OncoBox Brust I2-1.1
OncoBox Prostata J1-1.1

Specifications
OncoBox Brust Spezifikation I2-1.1
OncoBox Prostata Spezifikation J1-1.1